How to easily share a community calendar using Teamup (2023)

With Teamup, you can create a calendar for your community, hobby or special interest group or other organization and securely share it with the public. You can also use Teamup as a shared community calendar where multiple teams or individuals can add events to the calendar.

Set your community calendar

First,create a free calendar.

The basic version comes with eight sub-calendars. If you need more, you can upgrade topaid subscription levelanytime.

So make up your mindhow to organize sublogs.

For example, you can create a sub-calendar for each type of community event. Or you can assign a sub-calendar to each participating team or organization.

After all,create calendar linksfor all partners.

Want to ask others to add events to your calendar? Or do you want to share access to the calendar with other groups so they can add and update their own calendar events?

Go to to create calendar linksSettings > Sharing. Then click on the blue oneNow the linkbutton in the upper right corner. Name the connection for the group or person who will use it. Then scroll down to select the sublogs you want to include and the access right for each one.

(Video) Teamup Tutorial: How To Share Your Calendar With Others

For cooperation, it is good to give to each groupto changeaccess to own sub-calendar andRead onlyaccess to all other substrates. This allows them to add and update their own events, but only see events created by other people or groups.

Read more aboutusing calendar linksIadgangsrettigheder.

Once you've created your entire calendar, you can share it with the public viasecure read-only calendar link. This allows users to view all calendar events and view all event details. But they will not be able to change anything in the calendar.

I'm going to youSettings > Sharing, and then click the blue oneNow the linkbutton. Name the link something you will remember, e.g. "Public Read Only" or "Public Access". Scroll down and set read-only access permission for all sublogs:

If you have sublogs that you don't want to include in the public link, you can select the sublogs you want separately and set the access permission for eachRead only.

Can you nowshare this calendar linkin any suitable way: you can send it by e-mail,share via social mediaor install itdin Facebook-sidetheHomepage. Depends on you!

(Video) How To Share Your Calendar With Other Users

We have collected some good examples of shared community calendars for inspiration and ideas.

Enable team collaboration with a shared community calendar

The Plattsmouth Public Library has created a shared community calendar that many organizations and groups use to keep community members informed of events, area opportunities and news.

Library staff frequently received calls and questions about events in the area and decided it was time for a more efficient system. They created a Teamup calendar and invited large social organizations to collaborate. Library staff organize events to be added by smaller groups and regional organizations.

Now the Community Calendar is a useful tool for all community members and is updated through the efforts of many groups. No person or organization is overwhelmed and event information is easy to find for everyone.

  • Thepublic calendar, sharing via secureRead onlylink, is available via a link on the library's website.
  • Other social organizations also share the calendar from their websites or social media.
  • Events can be easily shared via social media, messaging, email oras independent websitesby any member of the community.
  • Every large community in society hasher own sub-calendar.
  • Another sub-calendar, managed by library staff, is dedicated to smaller group events.
  • TheAbout the boxalreadyleft sidebarhas connections to all major community organisations.

Read more:How the library created a shared community calendar for multiple groups

Avoid scheduling conflicts with a shared calendar

The municipality of Cumiana, Italy, uses a common calendar for public fairs and events. Their calendar allows event organizers to update information in real time and inform the public about events in the area.

They have a unique method of using the calendar to help different individuals and organizations plan events for the area with less overlap. In this way, more people can participate in more events. There is less 'competition' between events and more opportunities for everyone to enjoy all that the area has to offer.

(Video) Teamup Calendar 101

To schedule events, calendar contributors have access to aoccupationlining:

An organization or a club... can independently enter events directly into the work calendar with an easy-to-use system. I can add useful and meaningful text or images: descriptive details that, once published, become visible to other clubs and organizations, as well as to InformaCumiana editors. At this time, the events will not yet be visible to the public.

See various event plans and detailsoccupationThe calendar allows organizers and teams to avoid scheduling conflicts and provide more opportunities for the community. Once the event details are confirmed, the event will be added to the public calendar.

  • Any club or organization can applyunique calendar linkaccess the calendar and add your own events to the shared oneoccupationsub-calendar.
  • TheoccupationThe sub-calendar is not publicly visible. it allows event organizers to collaborate on dates and editors to confirmEvent informationbefore it is shared publicly.
  • They are theresubdiariesfor different types of events such as national holidays and festivals.
  • After confirmation, the events are added to the corresponding sub-calendar.

Read more:Public exhibitions and events in the municipality of Cumiana, Italy

Provide seamless audience access with a built-in calendar

UN Web TV is a United Nations webcast video portal. It broadcasts daily, live and on-demand video transmission of UN meetings over the Internet. UN Web TV uses the Teamup calendar on its websiteto share their schedule; The calendar embedded on their website can be easily viewed or shared by anyone. It's an easy way to tell your audience about your video.

The integrated calendar is displayed in list view with event details enabled. This default view makes it easy for site visitors to navigate the daily schedule without opening individual events for details or links.

Site visitors can customize their schedule view using the options at the top of the calendar:

(Video) How to create Shared Calendar in Microsoft Teams

  • Event details are easily visiblelistevisning, with details included, which is the default viewbuilt-in calendar.
  • In the event details, UN staff includes links to different viewing options for each event.
  • The built-in calendar is displayedlocal weather zonefor each calendar viewer so that everyone automatically sees the schedule in their time zone.
  • TheThe sidebar is hiddenin the built-in calendar for a better overview.
  • UN Web TV also offers email subscription to its program schedule. subscribers receiveemail with the daily schedulewith the schedule for the next day.

Read more:Integrate the calendar on the website

Promote events with a simple calendar and event sharing

Scottish Rugby is the governing body of rugby union in Scotland. Their role is to do whatever it takes to develop the game and help it develop in a way that suits themvalues. Part of the way they grow and promote rugby is the Teamup calendar.

Their Teamup calendar is for clubs and schools, showing key dates, deadlines and lessons, all in one place. Fromintegratedon their website for easy access. They canuse a calendarto coordinate your own education and training, as well as to share matches and other events with the public.

They can also share their entire calendar through social media, just by usinglink to public calendar:

  • Varioussubdiariesclassify events into categories such as fans, players and organizersI can findwhat they are most interested in.
  • it's easyto share the entire calendarby copying and pasting the public calendar link anywhere.
  • Where applicable, event information includes a link to purchase tickets for the event.
  • Anyone canshare individual eventsfrom the public calendar by viewing the event details and then selecting an option from the Share menu.
  • Teamup mobilapplikationalso makes it easier for users to access and view the calendar on their mobile devicesshare events on the go.

Read more:How to securely share your calendar with the public

Caption Photo of the authorrawpixelalreadyUnscrew


How to easily share a community calendar using Teamup? ›

Go to Settings > Sharing. Click Add User and enter the email address of the person you'd like to add as a user. Continue as shown below to select sub-calendars and customize the access level for each user. Click on Save when finished.

Can you share a Teamup Calendar? ›

With a Teamup calendar, you can share your calendar securely with an individual, a group, or even with the public. You always have centralized control of what is shared from your calendar, by choosing which sub-calendars to share and whether to include all event details.

How do I use Teamup Calendar? ›

Create a New Calendar
  1. Go to and click the green button to create a calendar.
  2. Fill out the form. If you already have a Teamup account, login. Otherwise enter your email address. You'd be required to create a user account.
  3. Once your calendar is ready, open it and build the solution you need.

How do I add someone to my Teamup Calendar? ›

To add an account user to your calendar, open your calendar in a browser.
  1. Then go to Settings > Sharing.
  2. Select Add User.
  3. Enter the new user's email address.
  4. Set the permissions for the new users: Choose which sub-calendars they can access. Choose which access permission to give for the sub-calendars.
Oct 20, 2020

How do I create a shared calendar for multiple users? ›

Set up a new calendar
  1. On your computer, open Google Calendar.
  2. On the left, next to "Other calendars," click Add other calendars. ...
  3. Add a name and description for your calendar.
  4. Click Create calendar.
  5. If you want to share your calendar, click on it in the left bar, then select Share with specific people.

What is the best way to share a calendar with a group? ›

Excellent shared calendar apps include Asana, Calendly, Google Calendar, Microsoft Outlook, Teamup, iCloud and Thunderbird. Shared calendars can organize your team's meeting presence and attendance, encourage transparency, streamline task management, and improve work-life balance.

How do I share a calendar with everyone in my organization? ›

Share a calendar with specific people
  1. On your computer, open Google Calendar. ...
  2. On the left, find the “My calendars” section. ...
  3. Hover over the calendar you want to share, and click More. ...
  4. Under “Share with specific people,” click Add people.
  5. Add a person's or Google group's email address. ...
  6. Click Send.

Is Teamup Calendar good? ›

Teamup works for our business

This calendar really helps us to easily identify (by color) which employee is where on any given day. Ease of use and clarity for employees and schedulers. We have another platform with a calendar but have retained Teamup because it really works for us and is aesthetically more pleasing.

Can I link teamup to Google Calendar? ›

TeamUp + Google Calendar Integrations

Zapier lets you send info between TeamUp and Google Calendar automatically—no code required. With 5,000+ supported apps, the possibilities are endless.

Can Google Calendar sync with teamup? ›

You can set up a feed from your Teamup Calendar to other calendar applications such as Google Calendar, Microsoft Outlook or Apple's iCal. This is achieved using iCalendar feeds. This article describes how to set up outbound iCalendar feeds.

How do I share my team calendar with colleagues? ›

Click on the group name and then on “Calendar” in the menu. You will be taken to the group's shared calendar in the browser – copy the URL and use it in Microsoft Teams to add a shared calendar there.

How do I create a shared calendar with coworkers? ›

Share your calendar
  1. Select Calendar > Share Calendar.
  2. Choose a calendar to share.
  3. Select Add, decide who to share your calendar with, and select Add.
  4. Select OK and you'll see the added people with a default permission level.
  5. Choose a name, select the access level to give, and select OK.

Can I add a TeamUp calendar to Outlook? ›

Add your TeamUp calendar to iCal, Google and Outlook. Sync your class schedule with your personal calendar. You can automatically export your upcoming registrations to your favourite calendar application.

What is the difference between a shared calendar and a group calendar? ›

Employees can use shared calendars to manage their own assignments and appointments, while team leaders can use group calendars to coordinate meetings and other tasks.

Can 2 people share the same calendar? ›

Anyone who joins your family will see the family calendar when they open Google Calendar on any device where they're signed in. Anyone in the family can see, create, edit, or delete events on the family calendar. Anyone in the family can edit the calendar's name.

Is there a calendar app I can share with others? ›

Sharing allows everyone to view the same calendar and add new events. TimeTree keeps you all in order with who's doing what and when. You can also create multiple shared calendars in TimeTree!

What is the easiest calendar to share? ›

Google Calendar: Best calendar tool for Gmail users. Microsoft Outlook: Best calendar tool for Microsoft 365 users. TeamUp: Best tool for teams who want to manage their resources on top of their schedules. TimeTree: Best tool for families who want a chat feature.

What is the best free calendar app for teams? ›

Google Calendar

Undoubtedly, it is considered as the best-shared calendar for teams where you can book all appointments, handy for video meetings as it syncs and integrated with Google Hangouts which enables video conferencing options.

How do I create a calendar group? ›

To save displayed calendars to a group, click the “Calendar Groups” button in the Manage Calendars group on the Home tab. Click the “Save as New Calendar Group” option to open the Create New Calendar Group dialog box. Type your calendar group's name in the field and click the “OK” button to close the dialog box.

How do I allow someone else to manage my calendar? ›

Make someone my delegate
  1. Click the File tab.
  2. Click Account Settings, and then click Delegate Access.
  3. Click Add. ...
  4. Type the name of the person whom you want to designate as your delegate, or search for and then click the name in the search results list. ...
  5. Click Add, and then click OK.

How to create a group calendar in Outlook that everyone can edit? ›

Share the calendar with others
  1. Open Outlook and click Calendar to the left of the screen.
  2. Right-click on your new calendar.
  3. Select Share and then Calendar Permissions.
  4. Click the Add button.
  5. Select the user that you would like to view your new calendar.
  6. Click on the Add -> button and click OK.

Is Teamup Calendar free? ›

A Teamup Calendar, on the Basic plan, is a free service that will not expire. Users can continue to use the features available on the Basic (free) plan for as long as needed. Over time, new features may be added that will only be available to paid subscribers.

What are the features of Teamup Calendar? ›

Teamup offers powerful features to help millions of people get things done easier: Stay organized, schedule tasks and activities, track and share information with customizable access permissions. It is simple, flexible and scalable, allowing individuals and teams to create unique solutions for their specific needs.

Can I print Teamup Calendar? ›

To print a Teamup Calendar, we recommend using the PDF generator tool. It will format your calendar for optimal printing and present you with a ready to print PDF file. Then you choose the print options you need for your use, and print a calendar.

How do I export my teamup calendar to Google Calendar? ›

To share an event from the Teamup mobile app, tap to open the event. Then tap the Sharing icon in the top right. A menu of sharing options will open. Select the Another calendar option to share the event to another calendar service.

Is Teamup calendar secure? ›

Privacy policy. The security and privacy of your data are taken seriously at Teamup. We will never use your information or share your information for purposes that are not strictly related to operating the Teamup service.

How do I integrate my team calendar with Gmail? ›

Install the Teams meeting add-on for Google Workspace
  1. In your Google calendar, open the right panel and select the plus sign. ...
  2. Enter teams in the search field and select the Microsoft Teams meeting add-on.
  3. Select Install and then select Continue on the permission screen.
  4. Select a Google account on the next screen.

Can my colleagues see my Teams calendar? ›

All members of the team have access to the shared calendar within Microsoft Teams, except for guests who are not members of the team. Using the channel calendar, members of the team can create calendar events or meetings that will automatically appear in the channel calendar for the other members of the team to see.

How do I view other people's calendars in a team? ›

Note: A Microsoft Exchange Server account is required.
  1. In Calendar, click Open a Shared Calendar.
  2. Type a name in the Name box, or click Name to select a name from the Address Book.
  3. Click OK. The shared Calendar appears next to any calendar that is already in the view.

Is there a calendar app for Teams? ›

Calendar Pro is a shared calendar app for Microsoft Teams. The app is the go-to solution to create a group calendar in two simple steps. Add as many events as you need, and color code them to your needs. Display Calendar Pro in monthly, weekly, and daily formats.

How to open shared calendar of a coworker without invitation? ›

Open shared calendar of a coworker without invitation

From your Calendar folder, go to the Home tab > Manage Calendars group, and click Add Calendar > Open Shared Calendar.

What is the difference between a public calendar and a shared calendar in Outlook? ›

Both shared mailboxes and public folders can store Outlook type items such messages and calendar events. Both can receive emails (if public folders are mail enabled). However, public folders are considered as a companywide collaboration tool which can be accessed by anyone in your organization.

How do group calendars work in Outlook? ›

Open a group calendar
  1. On the side panel, select. to open Calendar.
  2. In the navigation pane, under Groups, select your group. If you have multiple calendars open, the events for each will be displayed. ...
  3. Select Day, Week, Work week, or Month to change the calendar view.

Can you share a whole calendar? ›

Visit Locate the My calendars section on the left side of the interface and hover the mouse over the calendar you want to share. Click the three-dot menu button. Hit Settings and sharing.

Is there an online calendar that can be shared? ›

A smarter way to schedule

Plus, keep everyone in the loop with shared calendars. This feature is available on Google Workspace Business and Enterprise plans. Teams and organizations can easily schedule meetings and book rooms.

Is Cozi free? ›

The free version of Cozi offers a shared calendar, lists, and recipes the whole family can access and update. Cozi Gold is the ad-free version of Cozi which also includes premium features and VIP customer support.

What is the best way to manage multiple calendars? ›

A: The most effective way to manage multiple calendars is to share them all with one master calendar to create a central location for viewing and management.

Can you share Teams calendar with external users? ›

In the admin center, go to Settings > Org Settings. On the Services tab, select Calendar. On the Calendar page, choose whether you want to let users share their calendars with people outside of your organization who have Microsoft 365 or Exchange.

Can you sync TeamUp calendar with Outlook? ›

How to connect Microsoft Outlook + Teamup Calendar. Zapier lets you send info between Microsoft Outlook and Teamup Calendar automatically—no code required. With 5,000+ supported apps, the possibilities are endless.

Can I link TeamUp to Google Calendar? ›

TeamUp + Google Calendar Integrations

Zapier lets you send info between TeamUp and Google Calendar automatically—no code required. With 5,000+ supported apps, the possibilities are endless.

Is there an app that syncs all calendars? ›

Spike's calendar lets you merge all your calendars together—from every email provider. Manage all your schedules in one calendar. From work meetings to personal events, you can view it all in one organized calendar. No more double booking or schedule confusion from having various calendars and apps.

How do I access someone else's calendar in a team? ›

Note: A Microsoft Exchange Server account is required.
  1. In Calendar, click Open a Shared Calendar.
  2. Type a name in the Name box, or click Name to select a name from the Address Book.
  3. Click OK. The shared Calendar appears next to any calendar that is already in the view.

How do I create a sub calendar in teamup? ›

How to Create New Sub-Calendars
  1. From the blue menu icon in the top right of your calendar, select Settings.
  2. Select Calendars from the blue sidebar in Settings.
  3. Click the New button in the top right to add a new calendar (or to add an iCalendar feed).
  4. Customize the color, name, and other facets of the new sub-calendar.
Jul 8, 2020

Is Teamup Calendar secure? ›

Privacy policy. The security and privacy of your data are taken seriously at Teamup. We will never use your information or share your information for purposes that are not strictly related to operating the Teamup service.

Why doesn t my Teams calendar sync with Outlook? ›

The reason for this, in order to be able to sync the calendar between those two, you need to install the MS Team add-in in Outlook. This is the only way to sync the calendar to MS Team. Please refer to this article:

How do I export my Teamup Calendar to Google Calendar? ›

To share an event from the Teamup mobile app, tap to open the event. Then tap the Sharing icon in the top right. A menu of sharing options will open. Select the Another calendar option to share the event to another calendar service.


1. Teamup Tutorial: How To Organize and Edit Sub-Calendars
(Teamup Calendar)
2. Teamup Tutorial: How To Assign One Event To Multiple Sub-Calendars
(Teamup Calendar)
3. team up calendar training
(Tonester's Tips)
4. Teamup Tutorial: Global Calendar Dashboard
(Teamup Calendar)
5. My Teamup Experience: Hope Channel
(Teamup Calendar)
6. Teamup Tutorial: How to Customize Calendar Header
(Teamup Calendar)


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